Insurance administration for residential buildings
Policy calendars, vendor documents and incident coordination
Bridge tracks insurance renewals, collects vendor certificates, records incidents and reports losses for co-op, condo and homeowners association (HOA) boards and residential owners in New York City, the Boston metropolitan area and Washington, DC.*
*The work described here is part of an ongoing residential property-management appointment.
1.2M Sq Ft
Managed
900+
Units
5+ Year
Clients
Bonded & Insured
Since
2016
Insurance administration and incident support
Renewal preparation, vendor certificate review and specialist coordination
01 / INSURANCE ADMINISTRATION
Insurance documents and renewal calendars
Renewal preparation
We track policy and renewal dates, provide advance renewal notice and prepare building data and loss history for the broker's renewal submission. Outside insurance brokers provide coverage advice and handle placement.
Vendor certificates of insurance
We collect and review vendor certificates against the building's insurance requirements and follow up on missing or expired certificates. Bridge does not allow vendors to work without a required certificate.
For vendor scopes of work, bid comparison and contract negotiation, explore procurement and vendor management.
02 / EXPERT COORDINATION
Incident records, loss reporting and specialist support
Bridge records incidents and reports losses. For major claims, we bring in public adjusters or coverage counsel as appropriate. Our administrative work and coordination are distinct from coverage advice, insurance placement and claim settlement.
Insurance brokers: Coverage advice and insurance placement
Replacement-cost appraisers: Estimates of the cost to rebuild the property
Public adjusters or coverage counsel: Specialist support on major claims
Environmental consultants: Specialist input on mold, asbestos or spills
The professionals involved depend on the property's needs and the matter being addressed.
03 / ASSET PROTECTION
Building care and response to continuing damage
Insurance administration sits alongside the practical management of your building. Bridge coordinates preventive and corrective maintenance with outside providers.
We visit every building weekly, create seasonal inspection schedules to identify potential maintenance problems and record completed inspections in a historical physical-condition log.
Boards and residents have 24/7 telephone assistance. We resolve critical building issues within 24 hours. A critical issue creates an immediate threat to resident safety, habitability, building security, essential building services, or continuing property damage. This commitment applies to critical building issues.
Bridge assigns a dedicated account manager to each building and averages four buildings per manager across its portfolio.
See property management for the broader management work and operating commitments.
CLEAR TERMS
Scope and fees
Bridge's management and administration fee is a flat monthly fee per building, scaled by size. Third-party costs are billed separately.
A management proposal helps clarify:
Task inclusion: Insurance-administration work included in the monthly fee and any separate charges
Responsibilities: Review of insurance documents and requirements, and approval of renewal or policy decisions
Incidents and losses: Coordination of recording and reporting responsibilities
Records and updates: Arrangements for sharing information with the board or ownership team
Outside professionals: Specialist involvement and associated costs
Tell us about your building, its current management and the insurance work you want handled.
SINGLE-BUILDING MANAGEMENT
Single-building associations
If you are researching property management for a small condo association, Bridge accepts single-building clients. Tell us your unit count and management needs so we can discuss the fit and scope for your association.
HAND OVER THE WORK WITH THE BUILDING'S HISTORY
Switching to Bridge
A typical transition to Bridge takes about two months. The handover covers your building's history, financials, open problems and staffing, whether your association is self-managed or changing companies.
Tell us your building's location and size, your current management arrangement, and the work your board wants Bridge to take on.
Who we serve
Boards & associations
Owners & residential buildings